MEMO FORMAT It is important that your memo be correctly formatted., for advice on this issue. Also, before submitting your memo assignment, check it against the list below to make sure you haven’t forgotten anything: FORMAT AND STYLE • Omits complimentary closing (Sincerely, etc.) and signature • Uses title-style capitalization for the subject line • Includes a heading that reads “memo” or “memorandum” • Allows 1 inch margins, and spaces between parts of memo • Lines up all heading words with those following “SUBJECT” or "RE" • Displays appropriate graphic highlighting • Uses a conversational but not overly informal tone • Uses precise/concise language • Is readable at a quick glance • Meets reader’s needs and is “you” focused • Organizes information logically • Uses parallel structure CONTENT AND ORGANIZATION Subject Line • Summarizes central idea • Is a phrase, not a sentence • Uses an abbreviated style Opening • Uses the direct approach • Introduces the main idea • Expands on the subject line Body • Gives necessary background and details briefly, if necessary • Expresses points clearly and supports details • Logically sequences ideas Closing • Ends on a positive but appropriately respectful note • Makes it easy for the reader to proceed TIPS Remember, the main purpose of this exercise is to practice organizing information effectively, by • selecting appropriate information • organizing that information in logical groupings, under specific headings • using graphic highlighting techniques (lists, white space etc.) to make your memo as reader-friendly as possible • formatting headings and lists correctly