ASSESSMENT BSBADM503B Plan and manage conferences In your own words, answer the following questions. To be marked as competent in this unit, you must provide sufficient responses to each question. Bullet points must only be used where applicable eg: if the question asks you to list, name or give examples. 1. List the possible purposes of a conference. 2. Identify whether the following tasks should be given high, medium or low priority: a) Ordering supplies b) Selecting a venue c) Securing speakers/ entertainment d) Preparing name badges e) Preparing conference handouts/ materials f) Organising sponsorship g) Developing a guest list 3. What questions should be answered in order to identify and analyse a conference's target audience? 4. What details should be included in a conference brochure? 5. What are the characteristics of a good conference coordinator? 6. Explain why it is - important for the conference program/ agenda to be accurate. 7. What should be included in a post-conference report? 8. Why do you need to be aware of culturally appropriate techniques when communicating with people from diverse backgrounds and with diverse abilities? 9. There are a number of key provisions of relevant legislation and regulations from all levels of government that that may affect aspects of business operations, such as: a) anti-discrimination legislation b) ethical principles c) codes of practice d) privacy laws e) financial legislation f) work health and safety (WHS) legislation g) consumer law h) credit procedures legislation and regulations Why is it necessary to have a working knowledge of the legislation involved in business? What is discrimination and, under anti-discrimination, by what characteristics is it unlawful to discriminate people? To be marked competent in this unit, students must respond to all points in the project. Answers must be comprehensive, detailed, demonstrate appropriate research procedures and be supported by suitable references Project 1 Complete the activities outlined below in detail. Provide a rationale for your responses and support them with real life examples where possible. You are going to organise a conference suitable for/ relevant to the industry you work in/ the organisation you work for. 1. Select and explain the purpose and topic of your conference. 2. Identify the most appropriate style for your conference. 3. Design a checklist that you could use to assist you in selecting/ assessing a conference venue. 4. Write a program/ agenda for your conference. 5. Write a call for papers for your conference. 6. Write a confirmation letter that could be sent to selected speakers. 7. Identify the target audience for your conference. 8. Design a registration form for your conference. 9. Design an evaluation form for your conference. 10. Write a press release for your conference. 11. Write a letter to be sent to attendees once they have registered for and paid in full for the conference. 12. Outline the procedures you would establish to ensure swift facilitation of registration at the venue. 13. Design a form that speakers could complete to outline their conference requirements. Project 2 Complete the activities outlined below in detail. Provide a rationale for your responses and support them with real life examples where possible. Contingency: 1. Explain how and why contingency plans might be drawn up and why they are necessary. 2. Conduct some research and identify the procedures that should be followed when entering into contractual arrangements with other service providers, hiring a venue, agreeing on terms for exhibitors or contracting for equipment hire etc. 3. Contact a caterer, conference venue or accommodation venue and obtain details of provisions they make for attendees with special needs. Briefly outline these provisions and explain why they might be necessary. 4. Outline the method that might be utilised to publish and distribute conference papers. 5. Research, locate and briefly outline privacy laws relating to the use of attendee's details / information.

ASSESSMENT BSBADM503B Plan and manage conferences In your own words, answer the following questions. To be marked as competent in this unit, you must provide sufficient responses to each question. Bullet points must only be used where applicable eg: if the question asks you to list, name or give examples. 1. List the possible purposes of a conference. 2. Identify whether the following tasks should be given high, medium or low priority: a) Ordering supplies b) Selecting a venue c) Securing speakers/ entertainment d) Preparing name badges e) Preparing conference handouts/ materials f) Organising sponsorship g) Developing a guest list 3. What questions should be answered in order to identify and analyse a conference's target audience? 4. What details should be included in a conference brochure? 5. What are the characteristics of a good conference coordinator? 6. Explain why it is - important for the conference program/ agenda to be accurate. 7. What should be included in a post-conference report? 8. Why do you need to be aware of culturally appropriate techniques when communicating with people from diverse backgrounds and with diverse abilities? 9. There are a number of key provisions of relevant legislation and regulations from all levels of government that that may affect aspects of business operations, such as: a) anti-discrimination legislation b) ethical principles c) codes of practice d) privacy laws e) financial legislation f) work health and safety (WHS) legislation g) consumer law h) credit procedures legislation and regulations Why is it necessary to have a working knowledge of the legislation involved in business? What is discrimination and, under anti-discrimination, by what characteristics is it unlawful to discriminate people? To be marked competent in this unit, students must respond to all points in the project. Answers must be comprehensive, detailed, demonstrate appropriate research procedures and be supported by suitable references Project 1 Complete the activities outlined below in detail. Provide a rationale for your responses and support them with real life examples where possible. You are going to organise a conference suitable for/ relevant to the industry you work in/ the organisation you work for. 1. Select and explain the purpose and topic of your conference. 2. Identify the most appropriate style for your conference. 3. Design a checklist that you could use to assist you in selecting/ assessing a conference venue. 4. Write a program/ agenda for your conference. 5. Write a call for papers for your conference. 6. Write a confirmation letter that could be sent to selected speakers. 7. Identify the target audience for your conference. 8. Design a registration form for your conference. 9. Design an evaluation form for your conference. 10. Write a press release for your conference. 11. Write a letter to be sent to attendees once they have registered for and paid in full for the conference. 12. Outline the procedures you would establish to ensure swift facilitation of registration at the venue. 13. Design a form that speakers could complete to outline their conference requirements. Project 2 Complete the activities outlined below in detail. Provide a rationale for your responses and support them with real life examples where possible. Contingency: 1. Explain how and why contingency plans might be drawn up and why they are necessary. 2. Conduct some research and identify the procedures that should be followed when entering into contractual arrangements with other service providers, hiring a venue, agreeing on terms for exhibitors or contracting for equipment hire etc. 3. Contact a caterer, conference venue or accommodation venue and obtain details of provisions they make for attendees with special needs. Briefly outline these provisions and explain why they might be necessary. 4. Outline the method that might be utilised to publish and distribute conference papers. 5. Research, locate and briefly outline privacy laws relating to the use of attendee's details / information.