Instruction
Lecture
Planning could be described as the foundation function of the most effective management. It is pivotal for the success of all management functions. Planning is the process of setting objectives and identifying how to achieve them. It is a way to help the manager and members of a team develop a keen focus and have a sense of direction. Effective planning also requires time-management skills. It is essential when making a plan that there is included a time for accomplishing the goal. Otherwise, that might be the difference between a plan and a wish. Forecasting, contingency, and scenario planning, involve considering future possible scenario. Although we will not delve too deeply in this area, these are ideas that need to be considered when planning.
This assignment will ask you to apply three management concepts to your personal situation. This assignment is also worth major points... so focus.
Objectives:
By the end of this lesson, you will be able to do the following:
- Create a plan for achieving your goal
- Develop a controlling strategy that aligns with your goals.
Reading: Schermerhorn - Chapters 5, 6 (older edition 4, 5)
Note:
Plans and controls are probably opposite ends of the management spectrum. Pay attention to the planning process. It is when you set out to determine how you will accomplish your goals. The more detailed and prescriptive your plans, the easier it will be to identify the resources you will need.
On the other end is the controlling process. Controls help you to track how well you are sticking to your plan. Are you on track? on schedule? or not? If you are not on schedule, what are the changes you will need to make to ensure you are back on track? Written Assignment will have a Planning and Controlling section
Complete the following activities and note the due date in your syllabus. Your work should be in a form suitable for grading - Your name, assignment header, etc. Papers without this minimum will lose points.
A. Planning section.
1. Strengths inventory: Different occupations require special talents, abilities, and skills. Each of us, you included, has a repertoire of existing strengths that are "raw materials" we presently offer a potential employer. Actions can (and should!) be taken over time to further develop current strengths and to turn weaknesses into strengths. Make a list identifying your most important strengths and weaknesses in relation to the career direction you are likely to pursue upon graduation (whether or not you are currently employed). This might also be the career direction you would like to pursue upon graduation. Place a * next to each item you consider most important to focus on for continued personal development. (10 points)
2. Five-year Career Objectives: Make a list of one career goal that you hope to accomplish within five years of graduation. Be sure it is appropriate given your list of personal strengths. Explain how the strengths will help you achieve your goal. Take note of any abilities (not currently a strength) that you may need to master in order to achieve your goal. (10 points)
3. Five-year Career Action Plan: Write a specific plan for accomplishing this goal. State the different objectives you must set, exactly what you will do, and by when, in order to meet each objective. If you will need special support or assistance, identify what it is and state how you will obtain it. An outside observer should be able to read your action plan for each objective and end up feeling confident that he or she knows exactly what you are going to do and why.
Use the planning process that is included in your text as a guideline. Use the planning process that is included in your text as a guideline. (The repetition is no mistake.) If you choose to ignore the planning process included in the chapter (it's a five-step process) you will fail this assignment. In your plan state exactly what you will do to accomplish your goal. State what you will do and by when. If you will need special support or assistance, identify what it is and state how you will obtain it. An outside observer should be able to read your action plan for each objective and end up feeling confident that he or she knows exactly what you are going to do and why. (60 points)
Add a final chapter that includes your critical analysis of the planning process and it's role in helping you become successful. Based on this exercise, explain the ways in which a planning activity is essential to an organization's success. Again, your analysis of the planning process should include concepts from the text. Be sure to include your contingency plan where needed. (20 points)
(This part of the assignment is worth 100 points)
B. Controlling section
There are ways that you use controls in your daily life. For example, if you make a plan to lose or gain 4lbs in a 4-week period, you may use a bathroom scale once per week to assess whether you are on track. If you are committed to sticking to your plan, if your scale suggests that you have not gained or lost, you will want to ask yourself why, and make some changes to get you back on track. Changes may include revising your diet/exercise, your timeframe for your weight change, or other factors. The weigh-in is one measure of control for this plan. It allows you to assess your progress in relation to your plan. Doing frequent weigh-ins and making changes, might be one example of concurrent controls. Weighing yourself at the end of one month might be one example of a feedback control. Similarly, if you plan to graduate in four years with a certain GPA, one of the controls you may use is to check your grades each semester, or obtain feedback from your advisor each semester. The purpose of using controls is to assess whether your plan is on track, and use the feedback to make changes necessary. By using controls, managers will improve their ability to better create and set plans in place.
Based on the chapter's readings, you will note that controlling is important in the management process because it 1) measures how one is performance, 2) how well one is doing, 3) helps you determine what actions will ensure your desired results, 4) helps you determine whether the results you gain meet the expectations you had at the start of your plan. The text describes several different types of controls, and while you might not use all of them, it will be helpful to know the general types. Following are steps in the general control process: 1) Be sure you have carefully set performance objectives and standards (what will you do, by when, and with what resources -- these would have been included in your plan); 2) Measure your actual performance and assess how you are moving forward; 3) Compare your actual performance with your original objectives and standards; 4) Make any corrections needed -- corrections may include your timeline, resources, standards, or any changes that will still allow you to achieve your goal.
In the Controlling section of your paper, explain 1) How does planning facilitate controlling? 2) A work colleague comes to you and confides that she feels "adrift in her career" and "just can't get enthused about what she is doing anymore". Your take is that this might be a case of self-management and personal control. How will you explain to her that using the steps in the management control process might help her in gaining a better understanding and correcting her situation? (40 points)
Use APA writing guidelines to complete this paper, which you can find at Purdue's website https://owl.english.purdue.edu/owl/resource/560/01/ While an abstract will not be required, headers, a list of references, grammatical references, and proper in-text citations are necessary. (10 points)
Upload this two-part assignment including your analysis of the functions, by Friday (date in the syllabus). Total points - 150 pts. Based on the point for this assignment, I do expect thorough work.